AI that captures the referral and keeps the patient coming back for the whole plan of care.

Specialty and rehab care lives or dies on two things: catching every referral before it leaks to another provider, and keeping patients in their seats for all twelve visits, not just the first three. We build the AI agents, automations, and website that book the intake, fill the appointment series, and reactivate the patients who quietly drop off, so orthopedics, PT, chiro, pain, and sports clinics protect every episode of care.

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Captures every referral Fills the appointment series Reactivates drop-offs
Modern specialty and rehab care clinic
$1,542avg. annual revenue per patient

The leak you can't see

A dropped referral and an empty rehab slot are revenue you already earned, walking out the door.

In specialty and rehab care, the patient is rarely lost on the first call. They are lost when a referral sits unworked, when a follow-up visit goes unbooked, or when they quietly stop showing up halfway through their plan. Here is what slow, manual front-desk work is quietly costing you.

0%

of rehab patients never finish their full plan of care, so most of the revenue per episode never gets billed.

0%

of patients miss at least one visit per episode, and outpatient no-show plus cancellation rates can leave nearly 1 in 3 slots empty.

0%

of inbound referrals leak out when nobody follows up fast, and only about 35% ever turn into a booked visit.

$0

lost on every no-show, and in a multi-visit plan each empty slot quietly compounds across the whole episode.

Sources: State of Rehab Therapy survey via SPRY (plan-of-care completion), PMC study on no-shows in outpatient physical therapy (73% miss at least one visit; no-show plus cancellation can leave ~1 in 3 slots empty), PerfectServe and industry referral-leakage data (55 to 65% of potential referrals leak; ~35% of specialty referrals result in a documented visit), MGMA no-show cost data. Figures are widely cited industry averages; your numbers will vary.

What we build for you

Three systems, built around how a specialty and rehab clinic actually runs.

AI patient agents

A front-desk teammate that never sleeps, answering by phone, text, web chat, and email in seconds, and never letting a referral sit.

  • Works inbound referrals instantly so they never leak to another provider
  • Books the initial evaluation and the full appointment series in one go
  • Answers insurance, prior-auth, and out-of-pocket questions in your voice
  • Captures after-hours and weekend demand your front desk is losing today
  • Replies in seconds so you win the first-responder race on every new case

Workflow automations

The referral follow-up, series scheduling, and reactivation your staff never have time for, running quietly in the background.

  • Instant referral and lead follow-up the moment intake comes in
  • Plan-of-care reminders that keep patients booked through visit twelve
  • Smart reminders and easy rescheduling that cut no-shows and cancellations
  • Reactivation campaigns for patients who dropped off mid-plan
  • Review requests and recall for past patients due to come back

High-converting website

A premium site that builds trust fast and turns referrals and searches into booked evaluations.

  • Clean, credible design that signals expertise and gets patients to act
  • Condition and service pages that match what referrers and patients search
  • Online booking and self-referral flows on every page
  • Fast, mobile-first, and built to rank for local condition searches
  • Insurance, location, and provider info placed where it converts

The math

How much more you make. How much you stop losing.

Move the sliders to your numbers. Rehab is a multi-visit business, so retention across the plan of care is where the real money sits. This models capturing the referrals and inquiries you miss today with instant 24/7 response, plus the no-shows you claw back with automated reminders and reactivation.

120
$1,200
Now, with leaked referrals & slow follow-up
With TwoFlow AI
You could be making $0more per year
You could be saving $0per year in lost slots & staff time
Get your real number Or call +1 929-254-4516

Model assumes a current capture/close rate near 5% on referrals and inquiries vs. roughly 15% with instant 24/7 response and follow-up, plus recovered no-shows at about $200 each and staff time saved. Illustrative, not a guarantee.

Tuned to your specialty

Built for every corner of specialty & rehab care.

Same core system, customized to the referral patterns, visit cadence, and patient journey of your practice type.

Orthopedics

Captures surgical and conservative-care referrals fast, books imaging and consults, and keeps post-op follow-up on schedule.

Book a demo for orthopedics

ENT (Ear, Nose & Throat)

Triages referral reasons, handles insurance and prior-auth questions, and books evaluations and follow-up procedures.

Book a demo for ENT

Podiatry

Books routine and surgical foot care, manages recurring diabetic and chronic-care visits, and reactivates patients due back.

Book a demo for podiatry

Pain Management

Works referrals quickly, answers prior-auth and injection-series questions, and keeps multi-visit treatment plans on track.

Book a demo for pain management

Chiropractic

Books new patients fast, automates care-plan rebooking, and reactivates lapsed patients so your schedule stays full.

Book a demo for chiropractic

Physical Therapy

Catches referrals before they leak, books the full plan of care, and cuts the mid-plan drop-off that kills your revenue.

Book a demo for physical therapy

Sports Rehab

Books athlete evaluations fast, sequences return-to-play visits, and keeps motivated patients on their full program.

Book a demo for sports rehab

Occupational Therapy

Manages referral intake, books recurring sessions, and reminds patients and caregivers so the full plan gets completed.

Book a demo for occupational therapy

Live in hours, not weeks

We do the building. You keep treating patients.

1

Map

We look at how your clinic runs today and find exactly where referrals leak and patients drop off mid-plan.

2

Build

We build and train your agents, automations, and site on your conditions, your voice, and your scheduling workflow.

3

Launch

We deploy it, watch it run, and tune it as you grow, so your front desk gets its time back.

Specialty & rehab questions, answered straight.

The moment a referral or inquiry comes in, the agent responds, answers questions, and books the evaluation, even after hours. Most leaked referrals happen because nobody followed up fast enough, and 55 to 65% of potential referrals leak out. Instant, automatic follow-up is exactly how you capture them.
Yes, and this is where rehab clinics win or lose. Around 70% of patients never finish their full plan, which means most of the revenue per episode walks out the door. The agent books the whole series up front, sends well-timed reminders, and reactivates anyone who slips, so visits twelve gets the same attention as visit one.
Automated, well-timed reminders plus one-tap rescheduling and easy waitlist fills. In outpatient rehab, no-show plus cancellation rates can leave nearly 1 in 3 slots empty and each missed visit costs roughly $200, so cutting them protects revenue across every episode of care.
Yes. The agent answers common insurance, coverage, prior-auth, and out-of-pocket questions in your voice, collects the right intake details, and flags anything that needs a human, so patients get answers fast and your front desk stops drowning in repetitive calls.
Yes. We connect to most practice-management, EHR, and scheduling tools and to platforms like GoHighLevel and n8n. If you already have systems, we integrate instead of forcing you to start over. Book a demo and we will scope it.

Stop letting referrals leak and patients drop off.

See exactly what an AI agent, smooth automations, and a premium site would do for your specialty or rehab clinic.

Book a demo Call +1 929-254-4516